If you use any of the Microsoft products, you probably came up with the name OneDrive. It is a cloud-based service that Microsoft recently launched to give users the option to store and share their documents.
Whether you use it as a work tool or for storing personal documents, OneDrive is a convenient option for sharing your files with co-employees or for sharing content. Let’s go over the difference between a personal OneDrive and OneDrive for Business, and also look at the different features of OneDrive.
This is the OneDrive that you see when you open Windows 10 on your computer: when you log in with your Microsoft account, you are set for this, and you will find the available storage in the file explorer. In Microsoft computers, this is the default option for saving documents or files, which can help save space on your storage drive. Like many cloud storage services, you get several GB for free. In fact, you get up to 5GB with the free OneDrive plan, but you have to pay to get more storage in 200GB increments.
You can get 1TB of OneDrive location for free with most Microsoft 365 Home or Personal plans, meaning OneDrive also makes it easy to sync and share information and documents between your Windows devices. In 2019, Microsoft also added a personal vault to OneDrive, enabling two-factor verification for additional security for three special files that you really want to protect (365 users get unlimited personal vault space).
OneDrive for Business
OneDrive is overreaching the data management system for the glue that holds Microsoft 365 (previously Office 365) and all Microsoft Office services together. It allows employees to share documents, track projects, automatically input data, collaborate online, secure their data, and more. If you’re looking at Microsoft 365 features for your business, the data in those features is almost certainly funnel through OneDrive.
Since OneDrive is included in so many Microsoft services, it is frequently updated by Microsoft every two weeks. Note that there is a version of OneDrive for Windows and a version for MacOS, and they are updated separately. For example, a recent update has added handy sensitivity labels that sensitive business data can use to implement additional encryption or practices. As you can imagine, security is an important part of working by Microsoft for the commercial version of OneDrive. Now, let’s take a look at how OneDrive is connected to Microsoft’s ecosystem.
OneDrive to rule them all
Microsoft wants you to use OneDrive to store and sync all your data across devices. That’s why it’s pushing OneDrive apps across all platforms and giving you 1TB online storage per machine with an Office 365 subscription. An Office 365 Home subscription offers 1TB of OneDrive storage for up to five machines, which is $ 100 per year or $ 10 a month, an attractive proposition.
Microsoft knows that you will never be able to fill that document alone. But you can basically store anything on OneDrive and its seamless integration with Windows 10 and various applications ensure that your files are automatically backed up, synced and easily available.
Why do you want to use OneDrive?
Until now, cloud storage was merely a means of sharing files with others or transferring them from one device to another. As storage space becomes more affordable, however, cloud storage is becoming an increasingly attractive backup solution, provided you don’t mind that someone else is managing your data. One major advantage of OneDrive is that it syncs across platforms and integrates with services and applications you already use, including Windows, Office, Outlook, and more.
Although it is attractive, OneDrive should not be your only backup solution. For example, what happens if one copy gets corrupted and you lose access to the other, because your drive dies, your OneDrive account gets hacked, or your internet connection is down? To be safe, you should always manage your backups following the so-called “3, 2, 1” backup plan: at least three copies on two types of media, with one copy offsite. Cloud storage can be your offsite copy, but you still need a local backup.
Using OneDrive App in Windows 10
Microsoft has also delivered a OneDrive app in Windows 10 that has the same functionality, and roughly the same experience, as the web interface and you can use it to save, delete, manage and share files . To share files with the OneDrive application, just right-click on a file or folder and select share From the context menu. You can invite people through a link or email, and see people who are sharing files and folders. You can also see all your shared files by clicking on the people icon in the left sidebar of the app.
OneDrive integrates with Cortana and Windows Search
Cortana, Microsoft’s virtual assistant, has long been available in Windows 10. Not only can he answer the questions, but when you choose Search my stuff, It can search your files – including those stored on OneDrive and not in sync with your device. You can then access those files from search results. Thankfully, Cortana responds to both voice control and keyboard input that is recorded in the Windows search bar. You can also use Windows Search to search OneDrive content, just search for what you want and click The document Tab.
Using the Photo app in Windows 10
Do you have a large photo collection across multiple devices? Microsoft also came up with a solution for this. The photo app in Windows 10 uses OneDrive to collect pictures from all your devices. It can remove duplicate or similar images from its collection, automatically enhance your photos, and create albums based on place, time, or people. You can find your OneDrive photos by clicking in the Photos app. The folder Finding tabs at the top The pictures. You will see the OneDrive icon, which lets you know that your photos are coming from OneDrive. It even has a search bar to find you through your OneDrive photos.
These on-default features can be adjusted or closed by opening and selecting photos. Adjustment From the Applications menu. Once the app has worked its magic, you can easily show your photos and share them with friends from any of your devices. It will work on both Android and iOS, provided you install the OneDrive app and use it to sync your photos.
OneDrive and Office Collaboration
OneDrive also accommodates remote work and collaboration with others. If you have Microsoft 365, you can share and edit files, including Office documents. Store Word, Excel, or power point (Among others) files in your OneDrive, and share them with teammates using share The button is located on your taskbar. Whoever opens the link will automatically access the document. In fact, it will immediately launch in the Office web app on its browser. Then, multiple people can work on a single file, even if they do not have OneDrive. You can also view updates remotely.
You can send a request for a document from a colleague’s OneDrive and place the link in such a way that your colleague can put the file where you need it. This feature helps to keep the required files in one place. Just select Request files To get started with this feature.
OneDrive is great for remote teams. You can keep track of various activities simultaneously and supervise employees working remotely using OneDrive’s tools.
The most important part is that it is a complex solution for cloud-based storage on your devices. OneDrive also has perks for home and personal use. Use cloud storage instead of taking up space on your PC. OneDrive is an all-in-one solution that works for business and personal use.